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Formation and requirements of a private international collective investment scheme

Relevant legislation and other documents

In connection with this guide, we have reviewed, the following applicable documents:

 

Legislation :

a)      Cyprus Companies Law

b)      International Collective Investment Schemes Law (No 47(I) of 1999)

c)      The Trustees Law (CAP.193 1955)

d)      The International Trusts Law (No. 69/1992)

 

Guiding documents prepared by the Central Bank of Cyprus

a)      “Details of ICIS recognized by the the Central Bank of Cyprus

b)      “Guide to Prospective Applicants on Obtaining Recognition as an International Collective Investment Scheme”

c)      “Guidance Note for the Prevention and Suppression of Money Laundering Activities”

 

Main requirements of an International Variable Capital Company designated as a Private International Collective Investment Scheme incorporated in Cyprus

The International Collective Investment Schemes Law(No 47(I)/99 came into force on May 1999 with the task to regulate all types of ICIS.

Under par. 3 (1) of the Law the Central Bank of Cyprus has been designated as the supervisory and regulatory body for the schemes, their trustees and their managers. It has the authority to grant recognition to the applicants as an ICIS and to issue directives, guidelines, investment restrictions and codes of conduct for the ICIS’s managers and trustees. 

An ICIS can be constructed to reflect one of the forms below:

a)      International Fixed Capital Company

b)      International Variable Capital Company

 

The two forms named above are known as International Investment Company

c)      International Unit Trust Scheme

d)      International Investment Limited Partnership

 

According to the investment tasks and policy of each applicant an ICIS will be considered to be either

  1.     An ICIS marketed to the public in general
  2.     Marketed solely to experienced investors
  3.     A private international collective scheme

For the purposes of the present guide we are going to refer to the main requirements of the Law and the Central Bank of Cyprus of establishing and obtaining recognition as a private international collective scheme in the form of an International Variable Capital Company.

Main objective of an ICIS

The main objective of an ICIS is the collective investment of funds of unitholders. At the option of unitholders, the units of an ICIS maybe redeemed or repurchased directly out of the assets of the ICIS unless the Law provides otherwise. A unitholder according to the Law is the owner of the units where a unit can be either a share or interest or participation to the scheme. A unitholder may be

a)      An ICIS

b)      An international business company (offshore enterprise)

c)      A person not being a permanent resident of Cyprus for the purposes of the Exchange Control Law

 

Variable Company or Fixed Capital Company

The main difference of the two types of Companies is the ability of the unitholders to decide on the increase of decrease of the share capital of the Company. Therefore an International Variable Compay enables the unitholders, the manager and the directors of the Fund to be more flexible and to adopt the Fund to the current micro and macroeconomic situations and data of the field that is going to be involved in.

 

Limited or Unlimited Duration

Each type of ICIS may be of limited or unlimited duration with the structure to be decided by the applicants provided that adequate protection will be offered to the unitholders. In our case the scheme will have an unlimited duration.

Private character of the scheme

A private international collective scheme is the one which its establishing documents restricts the right to transfer its units and limits the number of its shareholders to one hundred. A private ICIS is prohibited from making any invitation in any part of the world to the public to purchase units in the scheme.

Being a private ICIS the Central Bank of Cyprus considers the scheme to be a private arrangement; therefore it needs less regulation without the obligation to appoint a manager or a trustee.

 

Minimum share capital

There is no minimum subscription and no requirement for a minimum capital for private international collective schemes. Funds, are prohibited though to issue bearer units.

 

Taxation

An ICIS is being treated from the taxation point of view as a Limited Company by shares with an applicable tax rate of 10% on corporate profits.

The Company is exempted from profits received from any sale of shares or any other financial instruments. There is no withholding tax on dividend payment from Cyprus as well as interest payments made abroad. An ICIS may take advantage the plethora of Double Taxation Treaties of Cyprus with many countries around the world.

However, it should be stressed that the fund should be “managed and controlled” in Cyprus for the DTT benefits to be enjoyed (same criteria as with any other company).

 

The “fit and proper person”

The applicant to Central Bank of Cyprus, whether natural or legal who is going to be involved in the management, administration and establishment of an ICIS must pass the test of a “fit and proper person”.  The Bank in determining whether such a person is “fit and proper” may take into account any relevant educational and professional qualifications, reputation, experience and capital resources available to it. It is essential that the natural or legal persons who are going to be appointed must comply with the high standards of professionalism and personal integrity in order to be accepted by the Central Bank.

 

Manager of the Fund

A Manager of the Fund must be appointed who is going to be responsible for the managing of the Fund in whole. The natural or legal person who is going to be designated as Manager is the one who is going to implement the investment strategy of the Fund. It is not required to be based in Cyprus

 

Members of the Board

It is advised that the majority of the members of the Board of the Company must be Cypriots in order to pass the test of the effective management and control in Cyprus.

 

Administrator

It must also be noted that Private Schemes which do not have a physical presence in Cyprus, must appoint a company to carry out the administration work of the Scheme.  The said company must be based in Cyprus and be approved by the Central Bank of Cyprus.

An Administrator of the Fund must be appointed for the day to day management of the Company and to perform the internal auditing of the Fund, providing financial results of the Fund to the unitholders.

 

Custodian

Private Schemes must appoint a Custodian which must be a Cyprus bank, unless specifically exempt by the Central Bank of Cyprus. 

 

External Auditor

An obligation of appointing an external auditor along with the requirement of keeping books and records exists for every form of ICIS. Obligatory is the publication of annual and half-yearly reports which must be sent to the Bank and the unitholders. It is a fundamental principle that the price of units of an ICIS be based on the net asset value of the ICIS which must be determined on a regular basis in accordance with international accounting practices.

 

Procedure of Licensing the Fund

The first step for the applicant is to decide and designate the main officials as described above who are going to setup, manage, administrate and operate the Fund.

All the natural and legal persons mentioned above, who are going to be involved in the Fund in any way must complete certain questionnaires in relation to their professional, educational and personal background.

The second step is to incorporate the relevant Company which will be the International Variable Capital Company holder of the Fund.

The third step is to prepare a prospectus (to be prepared by the client) describing the main tasks of the Fund the way of operation and the individuals or the legal persons involved.

The final step is to submit all the above information to the Central Bank in order to obtain the relevant license.

There is an application fee of 500 USD followed by an inspection fee of 500 USD which is the lowest fee applied only to private international collective schemes. If the applicant is successful in passing the vetting procedure of the Bank and recognition is granted, then the application fee paid will be considered to be the first year’s annual supervisory fee. If the application is not successful the application fee paid will not be refunded to the applicant.

In Appendix I please find the information which will be needed to file an application with the Central Bank of Cyprus for all kinds of funds. Once you decide to proceed with the registration of an ICIS with us we will explicitly list you the information/ documentation required.

Appendix I

INFORMATION CONTAINED IN THE APPLICATION TO THE CENTRAL BANK OF CYPRUS

Below you may find the minimum information which must be included in the application:

1.       Name and type of applicant (fixed or variable capital company, unit trust scheme, limited partnership).

2.       Detailed information on the following matters:

(i)      Share Capital (in case of limited liability companies)

The total number and par value of shares/units including voting, non-voting, management, redeemable and non-redeemable shares.  The names of the holders of management shares and the number and proportion of shares to be held.  Particular reference should be made to the holders of management shares who already participate in another international collective investment scheme (ICIS).

(ii)          Investment Manager (General Partner /  Investment Partner / Investment and Advisory Committees for partnerships)

Name of the investment manager, whether a shareholder and/or a director in the applicant company and whether regulated by a recognised supervisory body.  Furthermore, the historical background of the investment manager should be stated, including the names of the directors (in case of a legal entity), date of commencement of business, licences obtained from recognised supervisory bodies, type of services offered, place(s) of business, associated/business parties and any other information which will, inter-alia, support the investment manager’s experience, integrity, competence and compliance with laws and regulations.  The report should also include as to whether the final responsibility on the investment policy of the applicant will be borne by the investment manager or the board of directors (the number of the paragraph in the Memorandum and Articles of Incorporation referring to the subject matter should be mentioned).

The same information is required for the general partner and/or the investment partner.  Furthermore, the application summary should also include information on the role, composition, authority, responsibility and accountability of the investment and/or advisory committees.

(iii)        Directors  (Limited Partners for partnerships including their minimum and target capital commitments)

The names of the directors, their position, if any, in other ICIS and as to whether all the required reference letters from proposed referees have been obtained.  The particular CVs for each of the directors, including replies by referees, should be appended in the report in the format described below.

(iv)        Investment objectives of the applicant

The investment objectives should be fully explained, including extracts from the Offering Memorandum and/or the Memorandum and Articles of Incorporation  (or partnership agreement), including any restrictions as well as imposed limits on the type and amount of investments, the body determining the investment strategy and the strategic asset allocation.

Furthermore, the investment risks should be analysed, including extracts from the Offering Memorandum and/or the Memorandum and Articles of Incorporation, which urge prospective investors to, inter-alia, consult advisers before deciding to invest.

(v)          Custodian

The name of the local bank which will act as the custodian of the applicant.

(vi)        Administrator

The name of the administrator of the applicant and additional duties that will be undertaken other than administration.

(vii) External auditors and legal advisers

(viii) Legal form and the expected life of the applicant

(ix) The basic currency which will be used by the applicant

(x) The maximum number of the unit holders and the minimum initial subscription

(xi) Extracts from the Memorandum and Articles of Incorporation (or the partnership agreement):

(a)     Regarding the net asset value of the applicant, the following information should be disclosed:

–        definition of the net asset value

–        the valuation date

–        the basis of valuation of the applicant’s assets

–        the basis of computation of the net asset value per share

–        the basis under which the applicant may suspend net asset value calculations, issues, redemptions and exchange of shares.

(b)     Regarding the redemption of shares, the following should be disclosed:

–        the basis under which shares could be redeemed

–        redemption dates

–        redemption prices

–        basis under which shares could be compulsorily redeemed

(c)     In the case of partnerships, the basis under which distributions are to be made to the general partner and the limited partners and the frequency of such distributions.  Furthermore, the restrictions imposed on the transfer of interests of the limited partners

(d)     Particular reference that “the company shall not have power to issue bearer shares”

(e)     The reporting date of the financial year of the applicant

(f)      Quotation of the particular paragraphs that:

         – “The ICIS and the Fund Manager shall at all times abide by any Guidance Notes / Regulations issued under Section 59(4) of the Prevention and Suppression of Money Laundering Activities Law of 2007 (Law 188 (1).

         – “The Central Bank of Cyprus shall not be liable by virtue of its recognition of the ICIS by reason of its exercise of the functions conferred on it by the Law.  Recognition of the ICIS does not constitute a warranty by the Central Bank of Cyprus as to the credit worthiness or financial standing of the various parties to the ICIS”.

Name of Director / Investment Manager / General Partner / etc

CV and quotes from reference letters

(i) Date and place of birth (copy of passport and recent electricity bill and / or  other evidence of his current residence)

(ii) Academic qualifications including dates obtained (authenticated copies attached)

(iii) Education /  training and experience in financial matters

(iv) Membership in professional bodies  and licences from supervisory authorities including dates obtained (authenticated copies attached)

(v) Work experience in the last ten years (as a minimum period):

Period

Name of Employer

Position Held

………………………              ……………………………..                …………………..

(vi) Police clearance report (original or authenticated copy)

(vii) References  (references from previous employment for the last ten years as a minimum period and from a minimum of three more referees)

Each referee should be separately identified by name, job title and relationship with the applicant.  Furthermore, the reference given should be quoted, emphasizing on the capacity under which the referee knows the applicant and as to whether he considers the applicant to be a fit and proper person to provide financial services to the public.

Note:  The authenticated reference letters should also be attached.

(viii) Any other information that will assist the supervisory authority to conclude that the applicant is a fit and proper person and of good financial standing  to offer financial services to the public.

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